V9 - Adjustments and the Adjustments list
An adjustment increases or decreases the inventory quantities and cost basis recorded in SOS Inventory to compensate for on-hand variances. These discrepancies may be due, for example, to spoilage, theft, and loss, or for errors made in the receiving of items. The Adjustments list (Operations > Inventory > Adjustments) houses the records of all adjustment transactions entered into SOS Inventory.
You should use inventory adjustments sparingly, as most often inventory will be added or removed through item receipts and shipments. In some cases, however, you might run into a situation in which your physical (actual) inventory count does not match what the system shows.
In this case, your first step should be to determine why there is a discrepancy. Review the item's transaction history to determine if any transactions were entered incorrectly or if any transactions were simply missed.
For a general overview of how lists work in SOS Inventory, refer to List functions. See Action and batch action descriptions for more information about the actions available on lists, including those on the Adjustments list.
To create an adjustment, see Adding and editing adjustments.
Cycle counting/physical inventories
To simplify the cycle counting process, SOS Inventory provides the ability to conduct partial physical inventories using the adjustment feature as described above. Thus, each cycle count is really nothing more than a physical inventory, which may or may not include counts of all items. The selection of items to count is left up to the user. It is not mandated by the system.
SOS offers two resources to help you with physical counts:
- SOS Inventory provides a worksheet for you to use when working on physical inventories. To access the worksheet, go to Operations > Reports > Inventory > Physical inventory worksheet. Choose the filters, options, and columns that you wish to use, then select Email or Download under Retrieve your report.
- The SOS Inventory iOS app conducts physical counts for users with an iPad, iPod Touch, or iPhone. You can install the app on your mobile device from within SOS Inventory (Help > Mobile app) or from the Apple App Store. For information on using the app for cycle counting, see Conducting physical inventory counts with the iOS app.