V8 - Adding a payment directly via a payment transaction

A new payment can be added by either of the methods listed below. Both will open a blank payment transaction page to be completed manually and saved.

• Add a new payment transaction by going to the Task bar and selecting Quick add > Payment.
• Add a new payment transaction by going to Operations menu > Sales > Payments. On the Payments list, select Add new.

Complete the information needed in the data fields. Descriptions for payment fields are included in Sales form field descriptions.

Linking a manually-entered payment transaction to an existing invoice or sales order

If a payment transaction is created manually, the user can use the Applied to area of a payment line to link a payment to an existing invoice or sales order.

• If linked to an invoice, the payment will act to pay the balance of the invoice.
• If linked to a sales order, the payment will update the Deposit field on the sales order. The deposit amount cannot be edited on the sales order once the payment has been applied. The payment will be reflected in QuickBooks Online as a journal entry that debits the default deposit asset account and credits the default deposit liability account, as designated in the Sales settings (Settings > Sales settings > General).
• Any payment not associated with a specific transaction will be an unapplied payment in QuickBooks Online.

When finished populating the data fields, save the transaction.