V9 - Inventory account, transaction and barcode setting descriptions
The groups of Inventory settings below pertain to your default accounts, adjustment and transfer reference numbering, and barcode type and sizing.
Inventory account setting descriptions
When SOS Inventory needs to post data to QuickBooks Online, it posts to the accounts associated with each item. If the accounts are not specified, SOS Inventory uses the default accounts specified on the settings pages. You should make sure that these accounts are set to the ones that you want, or your data might post to incorrect accounts in QuickBooks Online.
Go to Tools & settings > Configuration > Inventory > Accounts to establish your Account settings.
Default adjustment account. The default account used to record inventory adjustments. In an adjustment, a debit or credit will be issued to the inventory asset account and an offsetting entry will be issued to the adjustment account (typically, something like Inventory shrinkage, Breakage, Spoilage, or Adjustments). If you do not have an adjustment account in QuickBooks Online, you will need to create one in the Chart of Accounts.
Default asset account. Default inventory asset account for new items. It can be overridden at the item level.
Default cash account. The default account for all cash purchases generated from item receipts.
Default checking account. The default account used for all checks generated from item receipts. It must be a bank account in QuickBooks Online.
Default cost of goods account. This account will be used as the default to record cost of goods sold (COGS) for new items. It can be overridden at the item level.
Default credit card account. The default account for all credit card charges generated from item receipts. This account must be of type Credit Card in QuickBooks Online or you will get an error message when you sync.
Default expense account. The default expense account for non-trackable items. It can be overridden at the item level.
Default income account. The default income account for new items. It can be overridden at the item level.
Transaction reference number settings for inventory adjustments and transfers
Go to Tools & settings > Configuration > Inventory > Transactions to establish your transaction reference number settings for adjustments and transfers.
Adjustment numbering. Allows you to enter a prefix that will be automatically attached before all system-generated adjustment transaction reference numbers. It can also set or reset the number used on the next adjustment transaction. Both fields are optional. You can always enter the transaction number manually when creating or editing a transaction.
Transfer numbering. Allows you to enter a prefix that will be automatically attached before all system-generated transfer transaction reference numbers. It can also set or reset the number used on the next transfer transaction. Both fields are optional. You can always enter a transaction number manually when creating or editing a transaction.
Barcode settings for printed labels
Go to Tools & settings > Configuration > Inventory > Barcode to establish your barcode settings.
Barcode settings. Choose a barcode format and enter the barcode width and height in inches. Barcode Format options are Code 39, ISBN, QR code, and UPC. To see what the barcode looks like in the format and dimensions you specified, enter barcode text in the Sample box.
